Contract Administrator - CMTA Design

CMTA has an immediate need for an experienced Construction Administrator to join our diverse team of engineering professionals in the Cincinnati Ohio office. This role is responsible for overseeing project specifications and managing contract and construction documents in an administrative capacity. This is a full-time, in-office position, with working hours Monday through Friday, with opportunities for professional growth within the organization.

Required Experience:

• Minimum 2+ years of experience working with specifications in the Architectural, Engineering or Construction field
• Knowledgeable of CSI MasterFormat; CDT Certification is a plus.
• Experience with MasterSpec, VisiSpec, SpecLink or other spec editing platforms.
• Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word and Excel. 
• Proficiency with Electronic Document Management Systems such as Newforma, Procore, or Autodesk Build.

Qualifications

• Thorough understanding of the design process, Coordination with Design Review Agencies, Addenda, Bidding Processes, Shop Drawing Reviews, RFIs, Construction Administration, Change Orders, Pay Apps and Closeout Documentation.
• Individual must be quality conscious, team-oriented, and possess flexibility as needed to work with different designer skill levels.
• Manage schedule to meet critical deadlines.
• High attention to detail, strong organizational skills, and ability to multi-task.
• Strong oral and written communication skills including ability to listen and understand internal customer expectations.

Responsibilities

• Participate in the creation and maintenance of specification masters.
• Coordinate specifications templates, formats, and schedules with clients.
• Oversee bid document production and schedules for “Prime” projects.
• Distribution and coordination of design documents to state and local review agencies.
• Coordinate project bid activities, including addenda, bid document distribution, scheduling, project contracts, etc.
• Assist with construction administration document processing activities including shop drawings, RFI’s, change orders, pay apps and closeout documents.
• Technical editing of deliverables which consists of proofreading and working with technical staff to edit documents for format, clarity, consistency, grammar, spelling, and punctuation.
• Communicate clearly and effectively with both internal staff and external clients regarding project inquiries or procedures/requirements.
• Provide general office support as part of the administrative team.  Tasks could include
• Ordering office supplies
• Coordinating lunch meetings including ordering lunch
• Helping with technology needs for new hires

We are unable to provide immigration sponsorship for this position. 

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